Vendor Information / Application

Vendor/Rescue Terms & Conditions

• Vendor pricing is found on the “Vendor Booth Application” (button below).
• Vendors may bring in their own table(s) and chair(s), or they may be rented as part of your booth (see “Vendor Booth Application”)
• All payments are final. No refunds.
• We request that you donate an item or product for our silent auction (retail value $25 or higher). The silent auction item can be mailed to us or brought to the silent auction area on the day of the event.
• Booth space will be assigned on a first come, first served basis.
• Approximately two weeks prior to event you will receive further information regarding the event.
• A two-day parking pass is included for every vendor ($39+ Value).  Parking for setup day is at no charge.
  

Vendor/Rescue Policies

• Vendor/Exhibitor must comply with Kentucky Exposition Center rules of operation. The management is not responsible for loss or theft.
• Bluegrass Pugfest management reserves the right to restrict, alter, or evict any exhibit that detracts from the general character or operation of the event.
• Vendor/exhibitor agrees to maintain booth from 9:00am until 4:00pm.
• Vendor booths must remain open until 4:00pm – no early breakdown
• Sales Tax:
  • For-profit vendors are responsible for submitting Kentucky Sales Tax to Kentucky Department of Revenue. At least one week in advance, vendors must contact Kentucky Taxpayer Service Center, 620 South Third Street, Louisville KY 40202. 502-595-4512 to obtain proper registration and detailed information. In-state vendors may already have proper tax registration and would not need to call the Taxpayer Service Center.
• Booths / Displays:
  • Displays shall be flame proof, shall not damage walls or booth space, vendor/exhibitor is responsible for any damage incurred. Signs must be of professional quality. Decorations, signs, banners, and streamers may not be attached, taped, nailed, or otherwise fastened to any ceiling, window, equipment, painted surface, or wall of the venue.
  • Vendor/Exhibitor must stay in perimeter of booth.
  • Displays shall be confined to the area(s) reserved and shall not pose a physical, visual, or auditory obstruction to the event or neighboring area(s).
  • All exhibits, signage, and displays must be “Open Top” and not interfere with the facility fire detection and suppression system.
• Prohibited Items:
  • Helium balloons and adhesive backed decals cannot be given away or used at the venue.
  • Vendors may not sell or give away any items that resemble the Confederate Battle Flag or bear the image of the Confederate Battle Flag. In addition, vendors may not sell or give away any items that represent racist ideology, including, but not limited to such items as Ku Klux Klan items, items denoting swastikas, etc.
  • No heating or cooking appliances are permitted.
• No Smoking:
  • Smoking is not permitted in the building.
  • Smoking is permitted outside in the designated area (at least 10 feet from any entrance)
  • Outer doors may not be propped open.

Event Tear Down

• Vendor booths must remain open until 4:00pm – no early breakdown
• Immediately following the event. Please make arrangements to have all items out of the Complex no later than 5:30pm or an additional fee may be assessed.
• All belongings must be removed from your booth and waste must be disposed of in trash containers.
• Any merchandise or display material left after the event shall not be the responsibility of the management and will be removed from property on Sunday evening. Appropriate fees will be assessed for removal.

Vendor / Exhibitor Duty

• The Vendor / Exhibitor listed upon this contract agrees to hold harmless the Kentucky Exposition Center and its management/employees and the Officers, Board of Directors, and Volunteers or Bluegrass Pugfest, Inc. from any and all claims, liability, injury, loss, and expenses, including legal costs that may arise from or in connection with this event.
• Vendor / Exhibitor further agrees to protect and hold the Officers and Board of Directors of Bluegrass Pugfest Inc. and its agents forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the vendor/exhibitor or those acting on behalf of the exhibitor.

Food & Beverage

• Kentucky Exposition Center has contracted with Levy’s to provide food and beverage to attendees of Bluegrass Pugfest and other events occurring at the exposition center concurrently.
• Outside food or beverage is not permitted.

Rescue Information

• Rescues and Animal Shelters may bring animals/pets. Animals must be confined to your exhibit area and not in the aisle. All animals brought to the event must be healthy, current on shots and properly socialized. If your dog seems aggressive, you will be asked to remove the animal immediately. Each vendor/exhibitor is responsible for “accident” cleanups and outdoor relief area pickups.
• Rescues are permitted to have their own items for sale, games, etc.
• Participating rescues will receive a donation partially based on volunteer hours contributed to the event
• Rescues can volunteer at the actual event (set up, tear down, or work at the event) or prior to the event (soliciting donations, communicating with sponsors, etc.) Email us at bluegrasspugfest@gmail.com for more details.
• We require that you promote our event on your Website, Facebook Page, Twitter, etc. Failure to promote the event will affect your donation because we are dependent on your help to promote this event – the greater the attendance, the more donations we can make.

Vendor Booth Application